JustWare organizes all of a case’s related information—including charges, pleas, case notes, witnesses, involved agencies, clients, contact information, documents, court dates, and more—in one place. JustWare enables you to easily store and quickly retrieve any case- or name-related data and documents through its use of enter-it-once efficiency, one-screen view, name and case information tracking, dashboards, case-to-case linking, virtual filing cabinet, and correspondence tracking.
Enter-it-once efficiency
JustWare’s central name/party table reduces duplicate entry by allowing you to enter the information once and then reference and link that information to events, judgments and sentences, docket entries, documents and forms, correspondence entries, cases/matters, and more. Each person, organization, or agency with which your office interacts may have various roles, including client, alias, expert witness, plaintiff, respondent, public defender, law enforcement officer, family member, or any combination.
JustWare’s central table design is particularly valuable for your victim/witness staff, as it lets you know immediately how the witnesses are connected to a specific case, what documentation and forms they have received, and what actions should be taken next. It lets you record the correspondence and case-specific events that you initiate. The central name/party database ensures that if individuals are contacts in one case and later become witnesses for other crimes, their names and contact information are still in the database and can be associated with an unlimited number of cases.
One-screen view
JustWare’s user-friendly design allows you to view all of your critical case or name information on one screen, rather than having to migrate back and forth between numerous screens. On one screen, you can see all associated parties, relevant documents, events, judgments, conditions, notes, and more.
Easy client identification
JustWare takes the guesswork out of identifying your client by allowing you to associate photos to your clients’ JustWare name record. These photos can be dropped into JustWare’s virtual filing cabinet, or an electronic interface can automatically import these photos from other justice systems. Once associated with JustWare records, you can feature the photos in coversheets, documents, My JustWare screens, case and name summary screens, and other important documents generated through JustWare.
Tracking all name and case information
JustWare has been set up to enable you to track any of your important name and case information. For example, JustWare’s name screens track unlimited amounts and types of physical characteristics, identification numbers, contact information, primary and secondary relationships, unique attributes, events, tasks, files, notes, time tracking information, and more.
JustWare’s case screens track all agencies and involved parties, charge attributes, locations, intoxicants/drugs, charge history, judgments, sentencing information, correspondence, visits, hearings, custody, bail information, and much more.
JustWare’s screens use the terminologies and track the information frequently requested by the numerous other defender agencies with which we have worked. As no two defender agencies function exactly the same, however, we have created JustWare to be extremely flexible, enabling you to rename any table or field names to better accommodate processes within your agency. This flexibility enables JustWare to function equally well for criminal, juvenile, or other specialty divisions.
JustWare will visually alert you and your staff of any important information regarding any of your people or cases. You can set up an unlimited number of attributes (e.g., “needs interpreter,” “expert witness,” “financially qualified,” “in custody,” “prior felonies,” and more) and specify which of them should appear as a pop-up when attorneys or staff open a case.
JustWare lets you manage the complexities of death penalty cases—including appeal changes involving several courts—by associating unlimited courts with a JustWare case. You can track clinical tests illustrating your client’s mental condition over time in JustWare’s event and status tables.
Dashboards
JustWare “dashboards” provide one of the most innovative case management benefits: agency-defined and personalized information for administrators and staff on one screen. You can have several different dashboards created and customized based on user, location, division, staff type, and team/unit.
The key reporting areas for your agency are automatically displayed on your JustWare dashboards, providing users with a powerful messaging center. Key displays—including My Active Cases, My Tasks, My Calendar, My New Cases, and much more—are graphically displayed and hyperlinked for easy viewing and access.
Case-to-case linking
JustWare’s flexible design allows you to link other cases that are closely related, even if none of the clients or other key people is the same within the cases. You can jump quickly to related cases, which will open in a new window.
Virtual filing cabinet
You can store all name- and case-related files in JustWare’s integrated electronic document management system (EDMS), or “virtual filing cabinet.” You can store any type of file in JustWare’s virtual filing cabinet, including images, audio, video, email, and other files. You can also scan files directly into JustWare’s virtual filing cabinet and afterward search on content inside the documents. Files stored in JustWare’s virtual filing cabinet are accessible from any computer through JustWare.
Correspondence & communication tracking
JustWare will track all of your correspondence, including phone calls, faxes, in- and out-of-office visits, incoming and outgoing emails, and more. For each piece of correspondence you can link involved parties.